Talk Through the Job.
The Quote Builds Itself.AI Estimating Software for Landscaping Contractors
You already recap every estimate out loud in the truck. Now that recap becomes the quote: scope, hours, materials at your prices, crew, and travel, all before you're out of the driveway.
Then the GreenMargins costing engine does what it always does: labor burden, drive time, markup, and overhead, so you see real profit margin before you send.
"…fall cleanup, front and back, lots of maple leaves, call it three hours with two guys. Two yards of triple mix for the beds, we'll haul the debris out. Gate on the left side is narrow…"
AI coach while you talk
- What's the job? Quick description
- Hours for each task
- Materials with quantities and units
- What are you charging for the debris haul-away?
- Which crew and vehicle are going?
What is AI voice quoting for landscapers?
You record (or type) a 1–2 minute job recap right after the site visit. GreenMargins AI detects the service, fills the scope questionnaire, enters your hours, matches materials to your own price catalog, and picks your crew and vehicle, then asks one round of follow-up questions for anything you missed.
The AI never sets a price. Every dollar comes from your stored rates, catalog costs, markup rules, and the customer's actual drive distance. It's the same estimating engine GreenMargins always uses. The AI just saves you the 30–60 minutes of data entry between the site visit and the finished quote.
The Gap Where Quotes Go to Die
Every landscaper knows this loop: you walk the property, you know exactly what the job needs while you're standing on it. Then life happens. The details live in a voice memo, a notes app, or your head until 9pm, when you finally sit down to build the quote and half of it has evaporated.
When most quotes actually get built, hours after the details were fresh
Typical time to build one quote manually from scratch or a spreadsheet
Disposal, wastage, extra trips: the details that leak out between site and desk
AI voice quoting closes that gap: the recap you'd dictate into your notes app anyway now builds the quote while the job is still in front of you. Slow quoting loses jobs. The contractor who gets a professional, correctly priced quote out first usually wins the work.
How It Works: From Recap to Quote in 5 Steps
There's no new workflow to learn. It's the recap you already do, pointed at software that listens.
Tap record after the site visit
From an estimate stop on your route or when creating a new quote. Talk the way you'd brief your foreman: the work, the hours per task, the materials and quantities, what's getting hauled away, site quirks. Prefer typing? A big text box does the same thing.
A live AI coach checks things off while you talk
An on-screen checklist (job description, hours per task, materials with quantities, pickup or delivery, disposal, crew and vehicle, equipment, access) ticks off as you cover each topic and surfaces specific questions like "you mentioned mulch, how many yards?" in real time. Blank-mind moments are gone.
Review the transcript, hit "Build quote"
You see exactly what was heard, and every number is editable before anything is built. Then the AI goes to work: it detects the service (or up to three services in one recap), fills your scope questionnaire, enters hours, matches materials to your catalog, selects crew, vehicle, trailer, and equipment, and even pre-fills supplier pickup stops. Takes about 15–45 seconds.
Answer one short round of follow-ups
The AI flags real gaps as tappable questions: a cleanup with no disposal fee, mulch with no wastage %, a task with no hours. Anything your recap already answered checks itself off. Answer in the truck, or skip: the draft is saved and waits for you either way.
Open in the quote wizard, check the margin, send
The draft lands in the normal GreenMargins flow with everything pre-filled. Burdened labor, travel from the customer's address, material markup, overhead allocation: the full P&L is right there. A client-ready scope description is already drafted. Adjust, review your real margin, send.
What the AI Fills In (and Where Every Number Comes From)
This is the difference between a gimmick and a tool you can trust: the AI extracts what you said; your business data prices it.
| Quote section | What the AI does | Where the numbers come from |
|---|---|---|
| Service & scope | Detects the service (up to 3 per recap) and fills your scope questionnaire: areas, visit counts, toggles, disposal method | Your own service definitions, including custom services you built |
| Hours | Enters the hours you dictated, per task | Your recap, verbatim. Never guessed. Missing hours become a follow-up question |
| Materials | Matches "two yards of triple mix" to the matching item in your catalog and enters the quantity | Your catalog only. Cost, markup, and supplier come from your stored data. Unmatched materials become a question, never a made-up price |
| Crew, vehicle, trailer, equipment | Recognizes "Mike's crew in the Ranger with the dump trailer" and selects them; ambiguity becomes a one-tap choice | Your configured crews, fleet, trailers, and equipment, with their real burdened rates and operating costs |
| Supplier pickups | Hears "picking up from the stone yard" and pre-fills the pickup stop so routing includes it | Your supplier list and addresses |
| Client-facing description | Drafts a professional step-by-step scope of work for the quote the customer sees | Your recap, cleaned up. No prices or internal notes leak in |
| Pricing & margin | Never touched by the AI. Labor burden, travel cost, material markup, overhead, and margin come from the GreenMargins costing engine and your settings, the same math as a hand-built quote. | |
Trust rule #1: prices never come from the model. AI tools that hallucinate a "$450 mulch install" are worse than useless. In GreenMargins, if the AI can't match what you said to your real data, it asks instead of inventing.
It Learns How You Quote
Every quote you send teaches the AI your habits, per service. After a handful of sent quotes it stops asking questions you'd always answer the same way:
- ✓Usual crew & vehicle pre-selected. If fall cleanups always go out with the main crew and the F-250, it stops asking.
- ✓"You usually add this." Frequently used materials you didn't mention become a gentle reminder, at your typical quantities.
- ✓Learns from your corrections. When you fix an AI draft before sending, that correction becomes a lesson applied to the next recap.
Learned for: Fall Cleanup
Built for the Truck, Not the Demo
Rural properties, one bar of LTE, gloves on. The details that matter when it's not a conference-room demo:
Survives bad signal
Your recording is kept on the phone until upload succeeds, and the draft exists from the moment processing starts. Connection drops mid-processing? It picks back up, and nothing is lost.
Works on the phone you have
iOS Safari and Android Chrome, right in the browser, no app to install. Mic blocked? It falls back to typing or your keyboard's built-in dictation.
Tied into your estimate routes
Running a day of estimate stops? Each stop has a "Dictate recap" button, and the resulting quote links back to the stop automatically, so nothing falls through the cracks.
"Add to recap" anytime
Remembered the irrigation heads while pulling away? Record 15 more seconds and the AI folds it into the same draft instead of starting over.
Included in Every Plan
AI voice quoting is part of GreenMargins, not a paid add-on. Each plan includes a monthly allowance of AI-built quotes; manual quoting stays unlimited on every paid plan.
| Plan | Price | AI voice quotes / month |
|---|---|---|
| Free Trial (14 days) | $0, no credit card | 25 included |
| Starter | $59/month | 3 / month |
| Team MOST POPULAR | $99/month | 150 / month |
| Pro | $199/month | 400 / month |
Full plan details on the pricing page.
Frequently Asked Questions
What is AI estimating software for landscaping?
Software that turns a spoken or typed job recap into a draft quote. In GreenMargins you record a short recap after the site visit; the AI detects the service, fills the scope, enters your hours, matches materials to your price catalog, and selects your crew. Then one round of follow-up questions catches anything missing, and you finish in the normal quote flow with real margin visible.
Does the AI make up prices?
No, and that's the design principle. Material prices come only from your catalog (the AI supplies the quantity you dictated), labor from your crew rates and burden multiplier, travel from the customer's address, overhead from your settings. Anything the AI can't match to your real data becomes a follow-up question instead of an invented number.
What if I forget something in the recap?
The live coach checklist flags gaps while you're still talking, and after processing the AI asks one short round of follow-ups for anything real that's missing: a cleanup with no disposal fee, materials with no wastage %, a task with no hours. You can also record an "add to recap" clip later and it folds into the same draft.
What if it hears a number wrong?
You review the editable transcript before anything is built, and the review screen shows every extracted number before it lands in the quote. Absurd values are routed to confirmation questions rather than silently accepted. Nothing goes to a customer without passing your eyes in the normal quote wizard.
Does it work on my phone in the truck?
Yes, that's the primary use case. iOS Safari and Android Chrome, in the browser, no app install. Recordings are kept on your phone until upload succeeds, and drafts survive dropped connections, so one bar of LTE at a rural property is fine.
Which plans include AI voice quoting?
All of them. The 14-day free trial includes 25 AI quotes, Starter ($59/mo) includes 3 per month, Team ($99/mo) includes 150, and Pro ($199/mo) includes 400. Manual quoting is unlimited on every paid plan. See pricing.
Your Next Estimate: Talk It, Don't Type It
Start a free trial, set up your rates once, and dictate your first quote from the truck. 25 AI quotes included in the trial, enough to test it on two weeks of real estimates.
14 days free. No credit card. Plans from $59/month.
Start Free 14-Day TrialNot sure yet? Upload an old quote and see what manual estimating has been costing you.